time of day:
In correspondence and press releases, use lowercase “a.m.” and “p.m.” with a space after the numeral.
- 7 a.m. and 8 p.m.
These forms are preferred for noon and midnight (Do not use “12 a.m.” or “12 p.m.”).
- 12 noon; noon
- 12 midnight; midnight
For class time ranges and other durations involving minutes, use the following style, employing the en-dash—a slightly longer dash than a hyphen, made by simultaneously pressing option-hyphen:
- 8:00–9:10 a.m.
- 4:15–11:00 p.m.
titles, academic and administrative:
In general, capitalize formal or courtesy titles—“president,” “chancellor,” “senator”—that directly precede names of individuals. Lowercase titles after names and when they are used descriptively.
- Dean Paul Koch met with students.
- The dean of the Division of Graduate Studies has retired.
- The provost of Crown College is giving a lecture.
- Chancellor Cynthia Larive chaired the committee.
- Cynthia Larive, the chancellor, agreed to the plan.
- Chancellor Emeritus Karl Pister
- Karl Pister, chancellor emeritus
- Professor Eric Porter
- history professor Eric Porter (“history professor” is descriptive)
- UC President Michael V. Drake, M.D.
- Associate Professor Jane Doe
The title “professor” should be used only for full professors; “associate professor,” “assistant professor,” or “lecturer” should be used as appropriate. “Professor” is acceptable to refer to all ladder-rank faculty in headlines. Occupational or descriptive titles are lowercased:
- novelist Toni Morrison
- historian Arthur Schlesinger Jr.
titles of events and programs:
Capitalize title (as noted in the section below) and enclose in quotes (“University Forum: Community Partnerships in the Time of COVID”).
titles of works and publications:
Note that the following rules apply to text only and are not necessarily correct bibliographic form. Also note that this usage differs from AP style; it instead follows the Chicago Manual of Style.
The full or abridged titles of published books, pamphlets, and periodicals should be capitalized and italicized. These guidelines also apply to the titles of campus print and online publications.
- University of California, Santa Cruz, General Catalog, 2019–20
- UC Santa Cruz General Catalog
- Fall 2019 Schedule of Classes
General and descriptive titles should be lowercase (not italic):
- catalog
- fall schedule
Articles, prepositions, and coordinate conjunctions should be lowercase in titles unless they are the first or last words; lowercase the “to” in infinitives.
- The Last of the Mohicans
- A Rage to Live
In addition to published books, pamphlets, newspapers, and periodicals, the titles of long poems, plays, major musical works, paintings and sculptures, compiled music recordings (CDs, records, albums), radio and television programs, movies, and DVDs are capitalized and set in italics:
- a story in the San Jose Mercury News
- an article in Foreign Affairs
- Shakespeare’s Merchant of Venice
- the film Monster’s Ball
- the television program Grey’s Anatomy
- the radio program All Things Considered
- Don Giovanni by Mozart
- El Greco’s View of Toledo
- Tom Jones by Fielding
The titles of articles, songs, short poems, and parts of books are capitalized, set in roman (non-italic) type, and enclosed in quotation marks:
- “Silent Night”
- “The Raven”
- Professor Thackeray’s article is titled “Which Way Is Up?”
Similarly, the names of unpublished works such as master’s theses and dissertations should be enclosed in quotation marks in roman type:
- Her dissertation was titled “Women in Early America.”
- His thesis, “Man and His World,” was …
- Do you like the song “Frère Jacques?”
Note that commas and periods are set inside of quotation marks; colons and semicolons are placed outside of quotation marks (unless they are part of the matter quoted).
transfer students:
Lowercase; don’t use “transfers.”